How to Sort Alphabetical Data in Microsoft Word - Compiling lists alphabetically is a great skill to learn in Word, especially if you frequently deal with directories and lists. Fortunately, this sorting process is pretty easy if you've learned how to access it. Follow this guide to learn how to Word any version.
Here's How to Sort Alphabet Data in Microsoft Word
1. Open the file you want to sort. You can also copy and paste a list of words you want to sort into the document. To sort the words alphabetically, they must be formatted as a list, each entry being in its own line.
2. Select the text you want to sort. If your list is the only part of your document, you do not need to highlight anything. If you want to list an alphabetical list that is part of a large document, highlight the section you want to sort.
3. Click the Home tab. In the Paragraph section of the Home tab, click the Sort button. The icon is the letter "A" above "Z" with the arrow pointing down. This will open the Sort Text dialog box.
4. Choose your sort type. By default, sorting will be done by paragraph. Click the Ascending or Descending button to select the order of the list to be displayed. Ascending will compile the list in alphabetical order, and Descending will list it in reverse alphabetical order.
If you want to sort by the second word for each entry (for example, by last name in FIRST, LATEST format), click the Options button in the Sort Text window. In the "Separate fields by" section, select Other and add a space. Press OK, then select Word 2 in the Sort By menu. Press OK to sort the list.
That's How to Sort Alphabetical Data in Microsoft Word. You may need to click the arrow pointing down at the bottom of the MS Word menu (such as the Table menu) to expand the menu and view all options.
You can use MS Word as a tool to sort alphabetical text in any software that allows you to paste text. First sort by alphabetical in Microsoft Word then copy the sorted list and paste the list elsewhere.
